Registration & Records

Period of Registration

Instructions and specific dates for registration, as well as fee deadlines are available on the NSC Website and in the Office of the Registrar prior to the beginning of each semester. Registration will be cancelled for nonpayment of fees.

RETURNING STUDENTS

Students returning to the college after an absence of one or more semesters are required to resubmit an application for admission by March 1 for the fall semester of November 1 for the spring semester.

Each individual who attends another educational institution since last enrolling at the college must submit official transcripts from each school attended, whether credit was earned or not. If transferring from another college, any disciplinary sanction must be declared.

If you are an ineligible student and are approved for registration on the basis of incomplete or fraudulent credentials, or misrepresentations in your written application for registration:

  • Your registration will be cancelled without refund of any fees
  • The total credits you have earned following readmission will be rescinded
  • Future registration at the college will be prohibited.

    • LATE REGISTRATION

    Students who enroll once instruction begins are charged late registration fees.

    CLEARANCE OF ACCOUNTS

    Students with records that indicate a delinquent indebtedness to the college are not permitted to register, receive a transcript of record, recieve their diploma or certification of enrollment.

    REGISTRATION

    Registration instructions appear each semester in the schedule of classes, which is available on the NSC website.

    CREDIT LOAD

    The maximum number of credits that a degree-seeking student may take each semester is 21 credits. Noncredit courses are considered as credit equivalents. Any exception to these regulations requires the advance written approval by the Dean of the student's school. Non-degree students may take a maximum of 15 credits per semester and are not eligible for overload.

    ADDING/DROPPING COURSES

    Students may add or drop classes until the last day to add/drop. See academic calendar for specific dates.

    AUDITING COURSES

    Students who wish to sit in a class without being graded or receiving credit, may choose to audit the course. Changes to credit status may be made in the Office of the Registrar. See academic calendar for specific deadlines.

    WITHDRAWING FROM A COURSE

    Students may withdraw from courses during the first eight (8) weeks of the semester. If a course is withdrawn between the sixth day of classes and the end of the eighth week of classes, a grade of W will appear on a students transcript. Students who withdraw from the college after the eighth week of classes, and are passing, will receive grades of W on their transcript. Students who withdraw after the eighth week and who are not passing, receive a grade of F.

    Students are not permitted to drop individual courses during the ninth week through the end of the semester. Under extenuating circumstances, including illness, accident, or similar medical emergency or hardship as described in the incomplete policy, students have the option of either requesting an incomplete grade in one or more courses, or withdrawing from the college. In both cases, the student must follow the rules listed in the sections of the catalog regarding policy for the incomplete grade and withdrawal from the college.

    WITHDRAWAL FROM THE COLLEGE

    Students wishing to withdraw from the college for the semester should contact the advising staff for an exit withdrawal interview and assistance in finalizing their withdrawal from the college. Students who leave the college without officially withdrawing receive a failing grade in all courses.

    CHANGE OF MAJOR

    Students may change their major by obtaining the Change of Major form from the Office of the Registrar and securing the required signatures. The completed form must be filed in the Office of the Registrar before it becomes final.

    REMOVAL FROM A MAJOR

    Students on disqualification are removed from a major status by the Office of the Registrar. Students may also be removed from a major at any time if they are not making satisfactory progress toward a degree or are in violation of college conduct regulations or ethical standards of the professional program in which they are majoring. This action must be approved in writing by the Provost, upon recommendation of the Academic Deans, and filed with the Office of the Registrar.

    CHANGE OF NAME

    A student may change his or her name by completing a Name Change form in the Office of the Registrar. Certain types of identification (ie drivers license, marriage license) are required depending on the type of name change (ie clerical error, legal change).

    CANCELLATION OF COURSES

    The college reserves the right to cancel any course in which the enrollment is insufficient to warrant offering the course.

    CLASS ABSENCES

    There are no official absences from any college class. It is the personal responsibility of the student to consult with the professor regarding absence from class.

    It is the policy of NSHE to be sensitive to the religious obligations of its students. Any student missing class, quizzes, examinations, or any other class or lab work because of observance of religious holidays shall, whenever possible, be given an opportunity during that semester to make up the missed work. The make-up will apply to religious holiday absence only. It is the responsibility of the student to notify the instructor in writing if the student intends to participate in a religious holiday which does not fall on state holidays or periods of class recess. This policy shall not apply in the event that administering the assignment at an alternate time would impose an undue hardship on the instructor or the institution which could not have reasonably been avoided. Any student who is denied a make-up option after appropriately notifying the instructor shall have the right to appeal that decision through the normal appeal mechanism in place at the College.

    SATISFACTORY/UNSATISFACTORY

    Students pursuing a bachelors degree may earn a maximum of 30 semester credits in courses graded on a satisfactory/unsatisfactory (S/U) basis, subject to the approval of each program.

  • Transfer students may earn a maximum of one-fourth (1/4) of their remaining credits at the college on an S/U basis, providing the total does not exceed program policy.
  • Transfer students with more S/U credits than allowed by the program policy are ineligible for additional S/U registration, except for required courses offered on an S/U basis only.
  • Each course taken to satisfy a college requirement must be completed with a regular letter grade, unless the course is only offered for S/U.
  • Each program is responsible for determining the total number of credits earned with grades of 'S' and the specific courses (transfer, elective, or required) that are acceptable toward a degree in that program, within the limits of the college maximum.
  • Each course that is approved for S/U grading only is so designated in this catalog for reference.
  • Credits and grades recorded in accordance with the satisfactory/unsatisfactory policy are applicable toward meeting graduation requirements, but are excluded when calculating the grade point average (GPA).
  • Credit by exam is S/U only, except for those courses used to satisfy college, major, or minor program requirements that require a letter grade.

    • Categories of Students

    REGULAR

    An individual who is admitted to a degree program is defined as a regular student and is classified according to the total number of semester credits completed. A regular student may enroll either full-time, two/thirds time, half time, or less than half time for a given semester.

    NON-DEGREE

    An individual who is not admitted to a degree program is defined as a non-degree student. Individuals who have earned a bachelors degree are not eligible for non-degree status. A non-degree student may register for a maximum of fifteen (15) undergraduate-level semester credits in one semester. This includes non-credit and audit courses. Although there is no limit to the number of credits that may be earned as a non-degree student, a maximum of 32 semester credits is acceptable toward a baccalaureate degree. Non-degree students are not eligible for financial aid, including student loans. All non-degree students are governed by college regulations, including academic warning and probation, and are encouraged to seek official admission at the earliest possible date.

    AUDITOR

    Students who wish to enroll for no credit may register as auditors with the approval of the department offering the course. While no credit or grade may be earned, auditors may, at the discretion of the instructor, receive the same class privileges as other students. Auditing students whose performance in class is considered unsatisfactory may be dropped from the college, if a written authorization, signed by the instructor, Academic Dean, and Provost is filed in the Office of the Registrar. Auditors are not eligible to receive financial aid, including student loans.

    CLASSIFICATION OF STUDENTS

    Undergraduate Standing: Students admitted to degree-programs are classified by the Office of the Registrar based on the number of semester credits they have completed:

    Freshman: 29 credits or less

    Sophomore: 30-59 credits

    Junior: 60-89 credits

    Senior: 90 credits or more

    Students usually must be classified as juniors or seniors in order to register for courses numbered 300 to 499.

    Undergraduate Non-Degree: Students not admitted to degree programs who have not earned bachelors degrees. Non-degree students are not eligible for financial aid.

    Term Status - For all semesters (including summer)

    Full-Time: 12 credits or more

    Two/Thirds Time: 9-11 credits

    Half Time: 6-8 credits

    Less Than Half Time: 0-5 credits

    Grades & Examinations

    GRADES & MARKS

    "A" the highest grade, is given for work of exceptional quality. Each credit earned with a grade of "A" carries 4.0 grade points. "A-" carries 3.7 grade points for each credit earned.

    "B+" carries 3.3 grade points for each credit earned. "B" is awarded for better-than-average work. Each credit earned with a grade of "B" carries 3.0 grade points. "B-" carries 2.7 grade points for each credit earned.

     

    "C+" carries 2.3 grade points for each credit earned. "C" represents average work. Each credit earned with a grade of "C" carries 2.0 grade points. "C-" carries 1.7 grade points for each credit earned. Grades below a "C-" carry no credit towards major requirements.

    "D+" carries 1.3 grade points for each credit earned. "D" carries 1.0 grade point for each credit earned. "D-" carries 0.7 grade points for each credit earned. "D-" is the lowest passing grade for undergraduate credit that is allowed.

    "F" represents failure. No credit or grade points are earned with a grade of "F." Failed courses count as credits attempted.

    "S" and "U" indicate satisfactory or unsatisfactory performance in courses offered with this grading option. The grade of "S" indicates achievement equivalent to a "C" or above. The grade of "U" represents performance equivalent to a "C-" or below. Neither the "S" nor "U" grades are assigned a grade-point value.

    "AD" indicates audit and is given when a student registers in a course for no credit and no grade.

    "W" signifies that a course has been dropped or that a student has withdrawn from the college with passing grades. The grade of "W" is not included in the grade-point average. After the first eight weeks of the semester, an "F" is given to students who are failing when they withdraw from the college.

    "I" is a neutral mark and represents incomplete. An "I" is given when a student is performing passing work, but for some uncontrollable reason is unable to complete the course requirements during the instructional period. "I" mark is excluded from grade-point average computation. Nonattendance, poor performance or requests to repeat the course are unacceptable reasons for issuance of the "I" mark. When the student's request for an incomplete mark is deemed acceptable, the instructor is required to indicate the specific work that is necessary to complete the course. Marks of "I" are automatically changed to "F" if they are not made up by the last day of the next regular semester (Summer Session excluded). Students are not permitted to graduate with an outstanding incomplete mark issued under this policy. The extension of an incomplete mark for one semester must be requested and approved by the instructor. The instructor will need to notify the Office of the Registrar at least two weeks before the end of the semester in which the approved "I" mark expires. Students may make up incomplete marks by completing outstanding course requirements before the end of the next regular semester. The requirements must be submitted to the student's instructor, who is responsible for reporting the final grade and acquiring the approval of the Academic Director. The written approvals must appear on the Grade Change Form before the form can be filed with the Office of the Registrar.

    "NR" signifies that an instructor has failed to assign a grade to a student's course work. This grade is assigned by the Office of the Registrar until the proper grade is determined. Students may not graduate with grades of "NR" on their record. All grades of "NR" must be resolved by the last day of the following semester. Unresolved grades of "NR" become grades of F.

    REPEAT

    A student may repeat a course(s) if they wish to obtain a higher grade. The most recent grade earned in the course will be used in the grade point calculation. The orginal grade remains on the transcript but not calculated into the GPA. Credit will be granted once for repeated classes.

     

    Grades & Grade Point Average

    FINAL GRADES

    Instructors are responsible for determining and submitting final grades to the Office of the Registrar, where they become official records of the college.

    GRADE POINT AVERAGE

    The grade point average (GPA) is determined by dividing the sum of earned grade points by the total number of credits attempted for a regular letter grade. The I, AD, W, NR, S, and U grades are excluded from the calculation of the GPA.

     

    Grade Changes/Appeals

    CHANGING A FINAL GRADE

    After the final grades are filed in the Office of the Registrar, a grade may normally be changed only to correct a clerical error. For these changes, the instructor must file a completed Change of Grade form in the Office of the Registrar.

    APPEALING A FINAL GRADE

    Refer to the section under Student Rights and Responsibilities for the Grade Appeal Process.

    APPEALING GRADES RECEIVED FOR IMPROPER WITHDRAWAL

    Under certain circumstances, students who do not withdraw from the college in accordance with official procedures may appeal the grades they have received that semester. The appeal procedure applies only to emergency or hardship situations, as defined below:

    The appeal must be made for all course work in the semester in question and must be made within six months of the issuance of final grades, unless the student can demonstrate incapacity beyond that date. It is the students responsibility to support the appeal with written, documented evidence, such as an official hospital record, to substantiate the claimed hardship. In addition, if the date of departure from the college came after the 8th of semester, the student must also provide documented evidence from each instructor that he/she was passing each course listed on the record for that semester. Students who meet the specified criteria and elect to file an appeal must submit a written statement with supporting documentation to the Dean of their school.

    ACADEMIC RENEWAL

    Under certain circumstances, undergraduate students may petition the Office of the Registrar for academic renewal. If the petition qualifies, students may have a maximum of two consecutive semesters of course work disregarded in all calculations regarding academic standing, grade point average, and graduation eligibility. If summer work is to be included in the disregarded course work, then a six-week summer term shall count as one-half semester.

    Eligibility for academic renewal is subject to the following conditions:

    The student's filed petition will specify the semester(s) or term(s) to be disregarded. If more than one semester or term is to be disregarded, the semester(s)/term(s) must be consecutive, be completed within two calendar years and include no intervening enrollments at the college.

    If the petition qualifies under this policy, the student's permanent academic record will be suitably marked to indicate that no work taken during the disregarded semester(s), even if satisfactory, may apply toward graduation requirements. However, all course work will remain on the academic record, ensuring a true and accurate academic history.

    Academic renewal can only be applied prior to graduation from the first undergraduate degree. Once a student graduates, academic renewal cannot be retroactively applied.

     

    Academic Recognition

    DISTINCTION AT GRADUATION

    Students who graduate with a GPA of at least 3.75 receive the bachelor's degree with high distinction, or with distinction if the GPA is between 3.50 and 3.74, provided these additional requirements are satisfied:

    Undergraduate Academic Standards

    CLASS CONDUCT

    Students may be dropped from class at any time for negligence or misconduct, upon recommendation of the instructor and with approval of the Dean.

    UNSATISFACTORY ACADEMIC STATUS

    Undergraduate students who have less than a 2.0 GPA for any given semester as well as less than a cumulative 2.0 on all college work are making unsatisfactory academic progress. This endangers students' academic standing and leads to the penalties described in the following sections on warning, probation and disqualification. Students must be in good academic standing to receive financial aid.

    Students pursuing the bachelor's degree may not earn credits or grade points in college courses numbered below 100 in an attempt to apply those credits toward a four-year degree or to raise their GPA

    ACADEMIC WARNING

    Anytime an undergraduate student's cumulative GPA falls below a 2.0 but is above the probationary cutoff, the student is placed on academic warning. The cutoff is based on the number of credits earned.

    A student who has earned:

    (This policy is currently under review by Faculty Senate.)

    Academic Probation

    ACADEMIC ACTION

    Academic action consists of warning, probation and disqualification. Students are placed on warning and probation at the end of each fall and spring semester. Disqualification occurs only at the end of the spring semester.

    COLLEGE ACADEMIC PROBATION

    Undergraduate students are placed on academic probation when the student's cumulative NSC GPA is below the warning threshold as defined by credits.

    A student who has earned:

    Students who are placed on academic probation are requested to meet with the counselor of academic skills to review an academic plan and prepare and sign a plan of action contract. Students who do not do so may have their subsequent term's registration blocked.

    PROGRAM PROBATION

    A program may place a student on probation whenever satisfactory progress toward degree objectives is not maintained. The credit load of a student on probation is determined in consultation with the assigned faculty advisor and, when necessary, the Academic Dean.

    RELEASE FROM COLLEGE PROBATION

    Undergraduate students are removed from probation when their NSC cumulative GPA places them above the probation threshold.

    RELEASE FROM PROGRAM PROBATION

    The program defines release from program probation.

    (This policy is currently under review by Faculty Senate.)

     

    Disqualification

    COLLEGE DISQUALIFICATION

    After probation and failure to raise the cumulative NSC GPA above the probation threshold, the student will be advised by the Office of the Registrar that he/she has been placed on academic disqualification from the college. (Academic disqualification is enacted at the end of the spring semester only.)

    PROGRAM DISQUALIFICATION

    Disqualification removes a student from his/her academic program/major, places the student in an undeclared status, and the student will continue as such until his/her cumulative NSC GPA is above the probation threshold. Once the student's cumulative NSC GPA is 2.0 or above, the disqualified student can petition for readmission to a major.

     

    Requirements for Graduation

    CATALOG

    A student enrolled at a NSHE institution may elect to graduate under the catalog of the year of enrollment in a baccalaureate-level program or the year of graduation. However, college core curriculum requirements for graduation are determined by the year of admission to the college as a regular degree-seeking student.

    Students who change their major must choose the catalog of the year of the latest change of major or the year of graduation.

    Whichever catalog is used, it cannot be more than 10 years old at the time of graduation.

    In the case of NSHE transfer students, any exceptions to this policy will be handled by the transfer agreement contract process.

    NSHE institutions do not guarantee the awarding of a degree based upon the unchanged requirements of a particular catalog. Periodic revisions of degree requirements are made because of advances in knowledge, changes in occupational qualifications or the expectations of accrediting authorities. If such revisions have occurred, the college may require a reasonable adherence to the degree requirements of a recent or current catalog. Degrees, diplomas or certificates may not be granted unless all college requirements are fulfilled. A degree, diploma or certificate that is awarded in error, or upon fraudulent claims, will be withdrawn immediately and the student's record will be corrected accordingly.

    ACADEMIC REQUIREMENTS

    In order to graduate, students are required to have a minimum cumulative GPA of 2.0, including all postsecondary course work attempted. In addition, students must earn a NSC GPA of at least 2.0. This requirement includes all repeated courses and excludes those courses in which the student has received marks of "AD," "I," "NR,'-X," S," "U" and "W" (Audit, Incomplete, Not Reported, In Progress, Satisfactory, Unsatisfactory and Withdrawal). Additional academic requirements may be established by the Dean of an individual program or by the Provost.

    RESIDENT CREDIT REQUIREMENTS

    Degree-Seeking students must complete a minimum of 32 upper division credits in residence at Nevada State college in order to obtain a degree.

    APPLICATION FOR GRADUATION

    Students must apply for graduation and pay the $20 application fee (by check or money order only; made payable to Board of Regents) by the following deadlines.

    UNDERGRADUATE MINORS

    A minor program requires students to complete at least 18 credits, including nine or more credits in upper division courses.

    Students who complete the program requirements must list the minor on the application for graduation. The application must be approved by the student's advisor and the Academic Dean before it is filed in the Office of the Registrar. The student's minor is indicated on his/her official transcript when all graduation requirements are satisfied.

    TRANSCRIPT OF RECORD

    The official transcript is the complete history of work completed at Nevada State College, including, but not limited to, grades, credits earned, previous colleges/universities attended, and an indication of repetition of coursework.  Official transcripts can be requested from the Office of the Registrar, in writing.  All requests require a 48-hour processing time, exempting high-volume periods of the year, when the processing time may be extended.  Students requesting transcripts with degrees posted should submit request forms in advance of the completion of the semester.

    REGISTRATION INFORMATION

    Registration is done online at  www.nsc.nevada.edu via the Student Account

    To complete the following registration transactions, the student must obtain the correct form from his/her school, and acquire all the required signatures:

    Registration Special Approval Form:

  • Full classes
  • Instructor Permission
  • Pre-/Co-Requisite Waiver
  • Two classes at the same time

    Credit Overload Form

  • Credit overloads (more than 21 credits).  Overloads are not permitted for non-degree students.

    Regulations for Student Records

    Confidentiality & Release of Information

    The confidentiality and security of student educational records are of primary importance to the college. As amended, the Family Educational Rights and Privacy Act (FERPA) of 1974 ensures that eligible students have the right to inspect and review educational records, files and other data; to waive the right of inspection and review of confidential letters and statements of recommendation filed since January 1, 1975; to challenge the content of educational records to ensure that it is not misleading or inaccurate; and to preclude any or all directory information from being released.

    Most college discipline records are defined as education records by FERPA and therefore protected from disclosure without written consent of the student. Two exceptions to this are: (1) the outcome of any disciplinary proceeding alleging a sex offense must be disclosed to the accuser, and (2) some records of the Police Department created and maintained solely by that unit are not protected from disclosure by FERPA.

    Student access is not permitted to the financial statements of parents; to confidential statements and recommendations filed prior to January 1, 1975; to records that the student has waived the right to inspect; to records of instructional, supervisory and administrative personnel; to records created by a law enforcement unit, for a law enforcement purpose, and maintained by a law enforcement unit; to records that are created and maintained by a physician, psychiatrist, psychologist or other recognized professionals or paraprofessionals acting or assisting in a professional or paraprofessional capacity; or to college records that contain only information relating to a person after that person is no longer a student. Requests for review of educational records are processed within 45 days of submittal.

    The college does not allow access to, or the release of, educational records or other personally identifiable information without the written consent of the student, and, when in person, verification through picture identification, except that the college must disclose information to students requesting review of their own records and to authorized governmental officials or agencies for audit and evaluation of state and federally supported programs.

    The written consent must be signed, dated and should include the birth date of the student. The written consent must specify the educational records to be disclosed, the purpose or purposes of the disclosure and the party or parties to whom the disclosure may be made.

    The college may disclose, without a student's written consent, educational records or other personally identifiable information to full-time college employees having authorized access; to the Office of Admissions, the Office of the Registrar and/or appropriate officials of another school or school system in which the student intends to enroll; to people or organizations providing student financial aid; to accrediting agencies involved in accrediting functions; to parents of a student whose status as a dependent has been established according to the Internal Revenue Code of 1954, Section 152; to an alleged victim of any crime of violence the results of any institutional disciplinary proceeding against the alleged perpetrator of that crime with respect to that crime; in compliance with a judicial order or lawfully issued subpoena, provided, the college makes a reasonable attempt to notify the student of the order or subpoena in advance of compliance, except if commanded not to do so in a subpoena, if the subpoena has been issued for a law enforcement purpose or by a federal grand jury; to authorized officials in connection with an emergency, if knowledge of the information is necessary to protect the health or safety of a student or other people.

    Directory information is considered public and may be released without written consent unless specifically prohibited by the student concerned. Data defined as directory information includes: student names, addresses, telephone numbers, e-mail addresses, major fields of study, student participation in officially recognized activities, dates of attendance, degrees and awards received, photographs for college use, and listings of the most recent educational agency or institution that students have attended.

    A student may restrict the publication of information by completing a Request to Prevent Disclosure form which can be found in the Office of the Registrar or on the Office of the Registrar website.

    Each office in which students' financial records are filed maintains a record of requests for the release of personally identifiable information.

    Retention & Disposition

    The maintenance, retention and disposition of documents relating to student educational records are governed by institutional policy.

    A listing of documents and disposition schedules filed in the Office of the Registrar includes:

    • The permanent academic records of students which are retained indefinitely.
    • Applications for admission and/or readmission; transcripts issued by other institutions; applications for resident fees; military service documents; undergraduate admission evaluations; advanced standing admission evaluations, including CBAPE, CLEP and ACT PEP; changes of major or advisor; and pertinent correspondence which are retained for one year after the student's last date of attendance. In the case of a student who graduates, only the permanent academic record is maintained.
    • The admission files of students who do not register, disapproved or incomplete admission files, transcript requests and disciplinary action notices which are retained in the Office of the Registrar for one year.