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Registration &
Records
Period of Registration Instructions and specific dates for registration,
as well as fee deadlines are available on the NSC Website and in the Office of
the Registrar prior to the beginning of each semester. Registration will be cancelled for
nonpayment of fees. RETURNING STUDENTS Students returning to the college after an absence
of one or more semesters are required to resubmit an application for admission
by March 1
for the fall semester of November 1 for the spring semester. Each individual who attends another educational
institution since last enrolling at the college must submit official
transcripts from each school attended, whether credit was earned or not. If transferring from another college,
any disciplinary sanction must be declared. If you are an ineligible student and are approved
for registration on the basis of incomplete or fraudulent credentials, or
misrepresentations in your written application for registration: LATE REGISTRATION Students who enroll once instruction begins are
charged late registration fees. CLEARANCE OF ACCOUNTS Students with records that indicate a delinquent
indebtedness to the college are not permitted to register, receive a transcript
of record, or certification of enrollment. REGISTRATION Registration instructions appear each semester in
the schedule of classes, which is available on the NSC website. CREDIT LOAD The maximum number of credits that a degree-seeking
student may take each semester is 21 credits. Noncredit courses are considered as credit equivalents. Any exception to these regulations
requires the advance written approval by the Dean of the studentís school. Non-degree students may take a maximum
of 15 credits per semester and are not eligible for overload. ADDING/DROPPING COURSES Students may add or drop classes until the last day
to add/drop. See academic calendar
for specific dates. AUDITING COURSES Students who wish to sit in a class without being
graded or receiving credit, may choose to audit the course. Changes to credit status may be made in
the Office of the Registrar. See
academic calendar for specific deadlines. WITHDRAWING FROM A
COURSE Students may withdraw from courses during the first
eight (8) weeks of the semester.
If a course is withdrawn between the sixth day of classes and the end of
the eighth week of classes, a grade of ëWí will appear on a studentís
transcript. Students who withdraw
from the college after the eighth week of classes, and are passing, will
receive grades of 'W' on their transcript. Students who withdraw after the eighth week and who are not
passing, receive a grade of 'F'. Students are not permitted to drop individual
courses or change courses from credit to audit during the ninth week through
the end of the semester. Under
extenuating circumstances, including illness, accident, or similar medical
emergency or hardship as described in the incomplete policy, students have the
option of either requesting an incomplete grade in one or more courses, or
withdrawing from the college. In both cases, the student must follow the rules listed in the sections of the catalog regarding policy for the incomplete grade and withdrawal from the college.
WITHDRAWAL FROM THE
COLLEGE Students wishing to withdraw from the college for
the semester should contact the advising staff for an exit withdrawal interview
and assistance in finalizing their withdrawal from the college. Students who leave the college without
officially withdrawing receive a failing grade in all courses. CHANGE OF MAJOR Students may change their major by obtaining the
Change of Major form from the Office of the Registrar and securing the required
signatures. The completed form
must be filed in the Office of the Registrar before it becomes final. REMOVAL FROM A MAJOR Students on disqualification are removed from a
major status by the Office of the Registrar. Students may also be removed from a major at any time if
they are not making satisfactory progress toward a degree or are in violation
of college conduct regulations or ethical standards of the professional program
in which they are majoring. This
action must be approved in writing by the Provost, upon recommendation of the
Academic Deans, and filed with the Office of the Registrar. CHANGE OF NAME A student may change his or her name by completing
a Name Change form in the Office of the Registrar. Certain types of identification (ie driverís license,
marriage license) are required depending on the type of name change (ie
clerical error, legal change). CANCELLATION OF COURSES The college reserves the right to cancel any course
in which the enrollment is insufficient to warrant offering the course. CLASS ABSENCES There are no official absences from any college
class. It is the personal
responsibility of the student to consult with the professor regarding absence
from class. It is the policy of NSHE to be sensitive to the
religious obligations of its students.
Any student missing class, quizzes, examinations, or any other class or
lab work because of observance of religious holidays shall, whenever possible,
be given an opportunity during that semester to make up the missed work. The make-up will apply to religious
holiday absence only. It is the responsibility of the student to notify the instructor in writing if the student intends to participate in a religious holiday which does not fall on state holidays or periods of class recess. This policy shall not apply in the event that administering
the assignment at an alternate time would impose an undue hardship on the
instructor or the institution which could not have reasonably been
avoided. Any student who is denied
a make-up option after appropriately notifying the instructor shall have the
right to appeal that decision through the normal appeal mechanism in place at
the College. SATISFACTORY/UNSATISFACTORY Students pursuing a bachelorís degree may earn a
maximum of 30 semester credits in courses graded on a
satisfactory/unsatisfactory (S/U) basis, subject to the approval of each
program. Categories of Students REGULAR An individual who is admitted to a degree program
is defined as a regular student and is classified according to the total number
of semester credits completed. A
regular student may enroll either full-time, two/thirds time, half time, or
less than half time for a given semester. NON-DEGREE An individual who is not admitted to a degree
program is defined as a non-degree student. Individuals who have earned a bachelorís degree are not
eligible for non-degree status. A
non-degree student may register for a maximum of fifteen (15)
undergraduate-level semester credits in one semester. This includes non-credit and audit courses. Although there is no limit to the
number of credits that may be earned as a non-degree student, a maximum of 32
semester credits is acceptable toward a baccalaureate degree. Non-degree students are not eligible
for financial aid, including student loans. All non-degree students are governed by college regulations,
including academic warning and probation, and are encouraged to seek official
admission at the earliest possible date. AUDITOR Students who wish to enroll for no credit may
register as auditors with the approval of the department offering the course. While no credit or grade may be earned,
auditors may, at the discretion of the instructor, receive the same class
privileges as other students.
Auditing students whose performance in class is considered
unsatisfactory may be dropped from the college, if a written authorization,
signed by the instructor, Academic Dean, and Provost is filed in the Office of
the Registrar. Auditors are not
eligible to receive financial aid, including student loans. CLASSIFICATION OF
STUDENTS Undergraduate Standing: Students admitted to
degree-programs are classified by the Office of the Registrar based on the
number of semester credits they have completed: Freshman: 29 credits or less Sophomore: 30-59 credits Junior:
60-89
credits Senior: 90 credits or more Students usually must be classified as juniors or
seniors in order to register for courses numbered 300 to 499. Undergraduate Non-Degree: Students not admitted to degree programs who have not earned
bachelorís degrees. Non-degree
students are not eligible for financial aid. Term Status Full-Time: 12 credits or more Two/Thirds Time: 9-11 credits Half Time: 6-8 credits Less Than Half Time: 0-5 credits Grades &
Examinations GRADES & MARKS "A" the highest grade, is given for work of
exceptional quality. Each credit earned with a grade of "A" carries
4.0 grade points. "A-" carries 3.7 grade points for each credit
earned. "B+" carries 3.3 grade points for each credit
earned. "B" is awarded for better-than-average work. Each credit
earned with a grade of "B" carries 3.0 grade points. "B-"
carries 2.7 grade points for each credit earned. "C+" carries 2.3 grade points for each credit
earned. "C" represents average work. Each credit earned with a grade
of "C" carries 2.0 grade points. "C-" carries 1.7 grade
points for each credit earned. Grades below a "C-" carry no credit
towards major requirements. "D+" carries 1.3 grade points for each credit
earned. "D" carries 1.0 grade point for each credit earned. "D-" carries 0.7 grade points
for each credit earned. "D-" is the lowest passing grade for
undergraduate credit that is allowed.
"F" represents failure. No credit or grade
points are earned with a grade of "F." Failed courses count as
credits attempted. "S" and "U" indicate satisfactory
or unsatisfactory performance in courses offered with this grading option. The
grade of "S" indicates achievement equivalent to a "C" or
above. The grade of "U" represents performance equivalent to a
"C-" or below. Neither the "S" nor "U" grades are
assigned a grade-point value. "AD" indicates audit and is given when a
student registers in a course for no credit and no grade. "W" signifies that a course has been dropped
or that a student has withdrawn from the college with passing grades. The grade
of "W" is not included in the grade-point average. After the first
eight weeks of the semester, an "F" is given to students who are
failing when they withdraw from the college. "I" is a neutral mark and represents
incomplete. An "I" is given when a student is performing passing
work, but for some uncontrollable reason is unable to complete the course
requirements during the instructional period. "I" mark is excluded
from grade-point average computation. Nonattendance, poor performance or
requests to repeat the course are unacceptable reasons for issuance of the
"I" mark. When the student's request for an incomplete mark is deemed
acceptable, the instructor is required to indicate the specific work that is
necessary to complete the course. Marks of "I" are automatically
changed to "F" if they are not made up by the last day of the next
regular semester (Summer Session excluded). Students are not
permitted to graduate with an outstanding incomplete mark issued under this
policy. The extension of an incomplete mark for one semester must be requested
and approved by the instructor. The instructor will need to notify the Office
of the Registrar at least two weeks before the end of the semester in which the
approved "I" mark expires. Students may make up incomplete marks by
completing outstanding course requirements before the end of the next regular
semester. The requirements must be submitted to the student's instructor, who
is responsible for reporting the final grade and acquiring the approval of the
Academic Director. The written approvals must appear on the Grade Change Form
before the form can be filed with the Office of the Registrar. "NR" signifies that an instructor has failed
to assign a grade to a student's course work. This grade is assigned by the
Office of the Registrar until the proper grade is determined. Students may not
graduate with grades of "NR" on their record. All grades of
"NR" must be resolved by the last day of the following semester.
Unresolved grades of "NR" become grades of F. REPEAT The course(s) must be repeated during the next
regular semester in which the course is being offered and the student is
enrolled (summer excluded). The
most recent grade earned in the course will be used in the grade point
calculation. Students who wish to
repeat courses must file an application in the Office of the Registrar. Other college courses may be repeated to gain
additional grade points. The
number of credits repeated is added to those attempted, but no additional
credits are earned. Grades & Grade Point
Average FINAL GRADES Instructors are responsible for determining and
submitting final grades to the Office of the Registrar, where they become
official records of the college. GRADE POINT AVERAGE The grade point average (GPA) is determined by
dividing the sum of earned grade points by the total number of credits
attempted for a regular letter grade.
The ëIí, ëADí, ìWí, ëNRí, ëSí, and ëUí grades are exclude din computer
the GPA. Grade Changes/Appeals CHANGING A FINAL GRADE After the final grades are filed in the Office of
the Registrar, a grade may normally be changed only to correct a clerical
error. For these changes, the
instructor must file a completed Change of Grade form in the Office of the
Registrar. APPEALING A FINAL GRADE Students may appeal a final grade by filing an
Intent to Appeal a Grade From within 20 working days of the issuance of
official grades by the Office of the Registrar. Students who do not file the proper forms within the
specified deadlines forfeit the right to appeal that grade. Appeal forms and specific regulations
for this policy are available upon request in the Office of the Registrar. APPEALING GRADES RECEIVED FOR IMPROPER
WITHDRAWAL Under certain circumstances, students who do not
withdraw from the college in accordance with official procedures may appeal the
grades they have received that semester.
The appeal procedure applies only to emergency or hardship situations,
as defined below: The appeal must be made for all course work in the
semester in question and must be made within six months of the issuance of
final grades, unless the student can demonstrate incapacity beyond that
date. It is the studentís
responsibility to support the appeal with written, documented evidence, such as
an official hospital record, to substantiate the claimed hardship. In addition, if the date of departure
from the college came after the 8th of semester, the student must
also provide documented evidence from each instructor that he/she was passing
each course listed on the record for that semester. Students who meet the specified criteria and elect to file
an appeal must submit a written statement with supporting documentation to the
Provost. ACADEMIC RENEWAL Under certain circumstances, undergraduate students
may petition the Office of the Registrar for academic renewal. If the petition qualifies, students may
have a maximum of two consecutive semesters of course work disregarded in all
calculations regarding academic standing, grade point average, and graduation
eligibility. If summer work is to
be included in the disregarded course work, then a six-week summer term shall
count as one-half semester. Eligibility for academic renewal is subject to the
following conditions: The
student's filed petition will specify the semester(s) or term(s) to be
disregarded. If more than one semester or term is to be disregarded, the
semester(s)/term(s) must be consecutive, be completed within two calendar years
and include no intervening enrollments at the college. If
the petition qualifies under this policy, the student's permanent academic
record will be suitably marked to indicate that no work taken during the
disregarded semester(s), even if satisfactory, may apply toward graduation
requirements. However, all course work will remain on the academic record,
ensuring a true and accurate academic history. Academic
renewal can only be applied prior to graduation from the first undergraduate
degree. Once a student graduates, academic renewal cannot be retroactively
applied. DISTINCTION AT GRADUATION Students
who graduate with a GPA of at least 3.75 receive the bachelor's degree with
high distinction, or with distinction if the GPA is between 3.50 and 3.74,
provided these additional requirements are satisfied: Distinction
is recognized at graduation ceremonies when the student has fulfilled all the
requirements in the most recent prior semester. Undergraduate Academic
Standards CLASS CONDUCT Students
may be dropped from class at any time for negligence or misconduct, upon
recommendation of the instructor and with approval of the Director. Students
may also be dropped for non-attendance upon indication of the instructor. UNSATISFACTORY ACADEMIC STATUS Undergraduate
students who have less than a 2.0 GPA for any given semester as well as less
than a cumulative 2.0 on all college work are making unsatisfactory academic
progress. This endangers students' academic standing and leads to the penalties
described in the following sections on warning, probation and disqualification.
Students must be in good academic standing to receive financial aid. Students
pursuing the bachelor's degree may not earn credits or grade points in college
courses numbered below 100 in an attempt to apply those credits toward a
four-year degree or to raise their GPA. ACADEMIC WARNING Anytime
an undergraduate student's cumulative GPA falls below a 2.0 but is above the
probationary cutoff, the student is placed on academic warning. The cutoff is
based on the number of credits earned. A
student who has earned: (This
policy is currently under review by Faculty Senate.) Academic Probation ACADEMIC ACTION Academic
action consists of warning, probation and disqualification. Students are placed
on warning and probation at the end of each fall and spring semester.
Disqualification occurs only at the end of the spring semester. COLLEGE ACADEMIC PROBATION Undergraduate
students are placed on academic probation when the student's cumulative NSC GPA
is below the warning threshold as defined by credits. A
student who has earned: Students
who are placed on academic probation are requested to meet with the counselor
of academic skills to review an academic plan and prepare and sign a plan of
action contract. Students who do not do so may have their subsequent term's
registration blocked. PROGRAM PROBATION A
program may place a student on probation whenever satisfactory progress toward
degree objectives is not maintained. The credit load of a student on probation
is determined in consultation with the assigned faculty advisor and, when
necessary, the Academic Dean. RELEASE FROM COLLEGE PROBATION Undergraduate
students are removed from probation when their NSC cumulative GPA places them
above the probation threshold. RELEASE FROM PROGRAM PROBATION The program defines release from program probation. (This
policy is currently under review by Faculty Senate.) Disqualification COLLEGE DISQUALIFICATION After
probation and failure to raise the cumulative NSC GPA above the probation
threshold, the student will be advised by the Office of the Registrar that
he/she has been placed on academic disqualification from the college. (Academic
disqualification is enacted at the end of the spring semester only.) PROGRAM DISQUALIFICATION Disqualification
removes a student from his/her academic program/major, places the student in an
undeclared status, and the student will continue as such until his/her
cumulative NSC GPA is above the probation threshold. Once the student's
cumulative NSC GPA is 2.0 or above, the disqualified student can petition for
readmission to a major. CATALOG A
student enrolled at a NSHE institution may elect to graduate under the catalog
of the year of enrollment in a baccalaureate-level program or the year of
graduation. However, college core curriculum requirements for graduation are
determined by the year of admission to the college as a regular degree-seeking
student. Students
who change their major must choose the catalog of the year of the latest change
of major or the year of graduation. Whichever
catalog is used, it cannot be more than 10 years old at the time of graduation. In
the case of NSHE transfer students, any exceptions to this policy will be
handled by the transfer agreement contract process. NSHE
institutions do not guarantee the awarding of a degree based upon the unchanged
requirements of a particular catalog. Periodic revisions of degree requirements
are made because of advances in knowledge, changes in occupational
qualifications or the expectations of accrediting authorities. If such
revisions have occurred, the college may require a reasonable adherence to the
degree requirements of a recent or current catalog. Degrees, diplomas or certificates may not be granted unless
all college requirements are fulfilled. A degree, diploma or certificate that
is awarded in error, or upon fraudulent claims, will be withdrawn immediately
and the student's record will be corrected accordingly. ACADEMIC REQUIREMENTS In
order to graduate, students are required to have a minimum cumulative GPA of
2.0, including all postsecondary course work attempted. In addition, students
must earn a NSC GPA of at least 2.0. This requirement includes all repeated courses
and excludes those courses in which the student has received marks of
"AD," "I," "NR,'-X," ìS," "U" and
"W" (Audit, Incomplete, Not Reported, In Progress, Satisfactory,
Unsatisfactory and Withdrawal). Additional academic requirements may be
established by the Dean of an individual program or by the Provost. RESIDENT CREDIT REQUIREMENTS Candidates
for a bachelor's degree at Nevada State College must complete 32 upper-division
credits in residence. Resident credits are defined as regular classroom instruction,
as well as correspondence courses, continuing education classes, and other
distance education courses offered through Nevada State College. Students who
have completed the residency requirement and have no more than 12 credits
remaining to complete their degrees may petition to graduate in absentia.
Students must obtain permission from the Academic Dean to graduate in absentia.
Students must not exceed the total number of transfer credits allowed toward
the bachelor's degree. APPLICATION FOR GRADUATION Students
must apply for graduation and pay the $20 application fee (by check or money
order only; made payable to ëBoard of Regentsí) by the following deadlines. UNDERGRADUATE MINORS A
minor program requires students to complete at least 18 credits, including nine
or more credits in upper division courses. 24 credit minors are available for
Integrated Studies majors. Students
who complete the program requirements must list the minor on the application
for graduation. The application must be approved by the student's advisor and
the Academic Dean before it is filed in the Office of the Registrar. The
student's minor is indicated on his/her official records when all graduation
requirements are satisfied. TRANSCRIPT OF RECORD Upon
the written request of eligible students and the payment of proper fees, the
Office of the Registrar issues official transcripts of the student's permanent
records. (Refer to the Fees section of this catalog for the college's statement
on payment of accounts.) Transcripts of record do not show grades or credit
earned on work in progress until the respective semester or registration period
officially closes. Transcript orders must be placed in advance to provide
adequate time for processing. REGISTRATION INFORMATION The
following transactions must be completed in person at the Office of the Registrar.
A student ID is always required for in-person transactions. Registering
for credit overloads/more than 21 credits with the Academic Deanís approval
required. Overloads are not permitted for non-degree students. Regulations for Student
Records Confidentiality & Release of Information The
confidentiality and security of student educational records are of primary
importance to the college. As amended, the Family Educational Rights and
Privacy Act (FERPA) of 1974 ensures that eligible students have the right to
inspect and review educational records, files and other data; to waive the
right of inspection and review of confidential letters and statements of
recommendation filed since January 1, 1975; to challenge the content of educational
records to ensure that it is not misleading or inaccurate; and to preclude any
or all directory information from being released. Most
college discipline records are defined as education records by FERPA and
therefore protected from disclosure without written consent of the student. Two
exceptions to this are: (1) the outcome of any disciplinary proceeding alleging
a sex offense must be disclosed to the accuser, and (2) some records of the
Police Department created and maintained solely by that unit are not protected
from disclosure by FERPA. Student
access is not permitted to the financial statements of parents; to confidential
statements and recommendations filed prior to January 1, 1975; to records that
the student has waived the right to inspect; to records of instructional,
supervisory and administrative personnel; to records created by a law
enforcement unit, for a law enforcement purpose, and maintained by a law
enforcement unit; to records that are created and maintained by a physician, psychiatrist,
psychologist or other recognized professionals or paraprofessionals acting or
assisting in a professional or paraprofessional capacity; or to college records
that contain only information relating to a person after that person is no
longer a student. Requests for review of educational records are processed
within 45 days of submittal. The
college does not allow access to, or the release of, educational records or
other personally identifiable information without the written consent of the
student, and, when in person, verification through picture identification,
except that the college must disclose information to students requesting review
of their own records and to authorized governmental officials or agencies for
audit and evaluation of state and federally supported programs. The
written consent must be signed, dated and should include the birth date of the
student. The written consent must specify the educational records to be
disclosed, the purpose or purposes of the disclosure and the party or parties
to whom the disclosure may be made. The
college may disclose, without a student's written consent, educational records
or other personally identifiable information to full-time college employees
having authorized access; to the Office of Admissions, the Office of the
Registrar and/or appropriate officials of another school or school system in
which the student intends to enroll; to people or organizations providing
student financial aid; to accrediting agencies involved in accrediting functions;
to parents of a student whose status as a dependent has been established
according to the Internal Revenue Code of 1954, Section 152; to an alleged
victim of any crime of violence the results of any institutional disciplinary
proceeding against the alleged perpetrator of that crime with respect to that
crime; in compliance with a judicial order or lawfully issued subpoena,
provided, the college makes a reasonable attempt to notify the student of the
order or subpoena in advance of compliance, except if commanded not to do so in
a subpoena, if the subpoena has been issued for a law enforcement purpose or by
a federal grand jury; to authorized officials in connection with an emergency,
if knowledge of the information is necessary to protect the health or safety of
a student or other people. Directory
information is considered public and may be released without written consent
unless specifically prohibited by the student concerned. Data defined as
directory information includes: student names, addresses, telephone numbers,
e-mail addresses, major fields of study, student participation in officially
recognized activities, dates of attendance, degrees and awards received, and
listings of the most recent educational agency or institution that students
have attended. In general, directory information is not available until each
registration period closes. A
student may restrict the publication of information by completing the form on
page 3 or by contacting the Office of the Registrar. Each
office in which students' financial records are filed maintains a record of
requests for the release of personally identifiable information. Retention & Disposition The
maintenance, retention and disposition of documents relating to student
educational records are governed by institutional policy. A
listing of documents and disposition schedules filed in the Office of the
Registrar includes: